Office Manager

Pro Bono Net is a nonprofit organization with office in New York City and San Francisco that works in close partnership with nonprofit legal organizations across the country to increase access to justice for poor and moderate-income people. It seeks to do so through (i) supporting the innovative and effective use of technology by the nonprofit legal sector, (ii) increasing participation by volunteers, and (iii) facilitating collaborations among nonprofit legal organizations and advocates working on similar issues or in the same region.

Pro Bono Net is seeking an energetic, self-starter for the Office Manager position. The Office Manager position will report to the Director of Finance and Administration. The ideal candidate has 4 years related administrative experience, is a compelling communicator, capable of executing multiple projects, and is familiar with basic computer desktop support. This position will be based in New York City.

Major Responsibilities

• Organize and schedule weekly staff meetings, appointments and staff functions (staff lunches, picnics, holiday parties, etc.)
• Organize office operations and procedures
• Coordinate with IT helpdesk on all office equipment and desktop support
• Manage PC setup and deployment for new employees
• Assist with onboarding of new employees
• Manage relationships with vendors, service providers, and ensuring that all items are invoiced and paid on time
• Plan space allocations, layouts, and floor moves as required; arrange for and supervise building maintenance
• Provide general support to visitors
• Coordinate with landlord on all facility issues. Handle all office space issues as they arise (new keys, common areas, alarm company).
• Oversee day-to-day usage of office equipment including copier, postage meter, fax machine, office phones, and others as assigned. Handle all service requests for office equipment.
• Maintain and order office supplies, stationary and business cards, including for staff in remote locations as needed

Desired Qualifications:

• 3-4 years’ experience in a non-profit organization or transferable skills
• Excellent interpersonal and written/oral communications skills
• Well-honed organizational skills with attention to detail
• Self-motivated, with the ability to organize and prioritize work and meet critical deadlines
• Strong computer skills (Proficient with MS Office Suite);
• Ability to thrive in a fast-paced environment and committed to teamwork

Application Instructions

Email resume, three references, and cover letter to jobs@probono.net with Office Manager in the subject heading. No calls or faxes please. Application deadline of Nov. 25, 2016, but applications will be considered on a rolling basis. 

Pro Bono Net is an equal opportunity employer and all interested individuals are encouraged to apply. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation.